We at Tailor Recruitment Limited (“Tailor”) are committed to protecting the privacy of our candidates, clients and users of our website. When you use Tailor Recruitment, you trust us with your information, and we are committed to preserving that trust and providing a safe and secure user experience. We will ensure that the information you submit to us via our website or through any of our offices is only used for the purposes set out in this Data Privacy Notice.
The General Data Protection Regulation (GDPR) (Regulation (EU) 2016/679) replaced the Data Protection Regulation (Directive 95/46/EC) from 25 May 2018. The Regulation aims to harmonise data protection legislation across EU member states, enhancing privacy rights for individuals and providing a strict framework within which commercial organisations can legally operate. Even though the UK left the EU on 31st December 2021, GDPR is still applicable in the UK. Your rights under the GDPR are set out in this notice, please read the following carefully to understand our views and practices regarding your personal data and how we will treat it.
Personal data is data that can identify you as a living individual. There is general personal data such as name, address, National Insurance number and online identifiers/location data. There is also sensitive personal data which includes information on physical and mental health, sexual orientation, race or ethnic origin, religious beliefs, trade union membership and criminal records. Sensitive personal data must be protected to a higher level.
Tailor Recruitment is a recruitment agency and recruitment business as defined in the Employment Agencies Act 1973 (our business). We also provide training, event organisation and consultancy services from time to time. We collect the personal data from the following types of people to allow us to undertake our business;
You may have applied directly to us, or we may have found your details from a jobs board or social networking site. We can process your data if we have a legal basis for doing so. There are six legal bases for processing data but we will rely on (1) your consent to send direct marketing messages about services other than our recruitment services, (2) that the processing is necessary for the performance of a contract with you, or (3) that we have a legitimate interest in processing your personal data. We collect information about you to carry out our core business and ancillary activities.
Section 1
This section applies to individuals wishing to use or using our Recruitment Services or looking for a role to work with us (‘a candidate’). The personal data we collect or receive includes the following as applicable:
We may obtain your personal data from the following sources (please note that this list is not exhaustive):
Where you are a Candidate and we have obtained your personal data from a third party such as an online job board, it is our policy to advise you of the source when we first communicate with you.
The processing of your personal information may include:
Our legal basis for the processing of personal data is our legitimate business interests, described in more detail below, although we will also rely on contract, legal obligation and consent for specific uses of data. We will rely on contract if we are negotiating or have entered into a placement agreement with you or your organisation or any other contract to provide services to you or receive services from you or your organisation.
We will rely on legal obligation if we are legally required to hold information on to you to fulfil our legal obligations. We will in some circumstances rely on consent for particular uses of your data and you will be asked for your express consent, if legally required. Examples of when consent may be the lawful basis for processing include permission to introduce you to a client (if you are a candidate).
We may use software to review the personal data of individuals recorded on our database, or who have applied for specific roles. The software may determine suitability for a specific role via targeted questions relating to the role, and/or may identify and select individual personal information according to the stored characteristics. For example, the software may enable us to quickly identify individuals from our database who have specific skills, e.g. an engineer and exclude individuals whose characteristics do not match requirements of a job role.
Where we use software to assist us with our assessment of your suitability for a particular job role and you consider that any such assessment has been made wrongly or incorrectly, you may ask for an explanation.
In order to provide our Recruitment Services, we may enter a contract with you and/or a third party. In order to enter into a contract, we will need certain information, for example your name and address. A contract will also contain obligations on both your part and our part, and we shall process your data as is necessary for the purpose of those in order to process payroll on your behalf.
We must comply with a number of statutory provisions when providing our Recruitment Services, which necessitate the processing of personal data. These include the Conduct of Employment Agencies and Employment Businesses Regulations 2003, which amongst other things requires us to: